10 AI Pro Tips That Will Actually Save Your Time and Sanity

Built for Beginners, Useful for Everyone

You don’t need to be a tech expert to harness AI like a pro—you just need a process.Whether you're a solo entrepreneur, consultant, creative, or executive, these 10 foundational tips will not only elevate your output—they’ll reduce friction, save hours, and set you up for next-level productivity.

Each tip in this guide is built around one thing: practical enablement.You’ll get clear step-by-step instructions, real-world use cases, and zero fluff. This is the same stuff I teach in private training sessions—and now it’s yours.

What You’ll Need to Get Started

Before we dive in, here’s what you should have ready:

• A ChatGPT account (or similar: Gemini, Claude, etc.)

• A Google Docs account (docs.google.com)

• Basic comfort with copy, paste, and typing words (no shame—AI is about leverage)

Let’s roll.

Tip 1: Start a Prompt Library

📍 Why it matters:

Prompting is 90% of the game. Great prompts = great output. But most people waste time rewriting the same stuff.

💡 What to do:

1. Open Google Docs.

2. Create a doc titled “Prompt Library.”

3. Each time you write a prompt that works well, paste it into the doc and add a short description.

Example prompts to save:

• “Please write a short LinkedIn post based on this article. Include 10 hashtags, comma-separated.”

• “Please summarize this into a one-paragraph pitch for investors.”

• “Turn this into an outline for a short YouTube tutorial.”

🛠 Power Move:

Use a Stream Deck or macro tool to assign your favorite prompts to buttons. One press = magic phrase ready to go.

✅ Tip 2: Use AI Like a Team of Specialists

📍 Why it matters:

You get better results when each chat has a focused role.

💡 What to do:

Instead of dumping everything into one conversation, create multiple chats, each framed like this:

“You are my market research assistant. I’ll be asking you to find data, trends, and customer insights.”

Use tabs or bookmarks to label each role:

• 📊 Research GPT

• ✍️ Writing Assistant GPT

• 🧠 Brainstorm GPT

• 🧾 Editor GPT

💡 Bonus Tip (ChatGPT Pro):

Use Custom GPTs with saved instructions. Think of it like building your own in-house expert squad.

✅ Tip 3: Train It Like a New Hire

📍 Why it matters:

Garbage in, garbage out. Give it your background, goals, tone, and examples before expecting elite output.

💡 What to do:

1. Create a scratchpad in Google Docs for this project.

2. Add:

   • Your resume or About section

   • Project goals

   • Website or LinkedIn URL

   • Any examples of writing or formatting you like

3. In a new chat, paste:

“Please learn the following background. This will help you assist me better.”

You’ve now onboarded your AI. Everything after this point will be dramatically more aligned.

✅ Tip 4: Create a Project Workspace

📍 Why it matters:

Threads get messy. You need one clean place to track your gold.

💡 What to do:

1. Create a new Google Doc for every major project. Call it something like:

   • “Client Strategy | March 2025”

   • “Personal Branding GPT Workspace”

2. Use headers for:

   • Good Prompts

   • Great Responses

   • Code Snippets or Design Descriptions

   • Links, Docs, and Resources

This becomes your portable AI journal—ready to migrate to any model, any tool, anytime.

✅ Tip 5: Test Your Prompts With AI (Mirror Testing)

📍 Why it matters:

AI can help you improve your own prompting if you ask it the right way.

💡 What to do:

Open a new chat and paste one of your recent prompts. Then say:

“Please rewrite this prompt to be more specific and get higher-quality results.”

or

“Give me 3 alternate versions of this prompt optimized for clarity.”

You’re literally having AI teach you to use AI better. This is prompt engineering with training wheels.

✅ Tip 6: Use Examples to Teach Tone, Structure, or Style

📍 Why it matters:

Sometimes the best way to explain something is to show it.

💡 What to do:

1. Paste in a piece of content you like.

2. Add your instructions like this:

“Please match the tone and structure of this writing, but use my content below.”

This works for:

• Emails

• Landing pages

• Presentation scripts

• Even design descriptions when using images

Examples are like blueprints. Don’t build from scratch when you don’t have to.

✅ Tip 7: Save Prompt Templates for Repeat Use

📍 Why it matters:

You probably repeat 60% of your work. Make that process faster and smarter.

💡 What to do:

In your Prompt Library, add a section called “Templates” and group them by use case:

• Blog → Outline

• Email → Subject Line Generator

• Social Media → Carousel Post

• Video → Script Builder

These are your digital macros. Make one, tweak it when needed, and hit repeat.

✅ Tip 8: Understand Context Decay

📍 Why it matters:

Long chats lose focus. Models forget or get tangled in old context.

💡 What to do:

When answers start feeling “off,” do this:

1. Copy your best insights into your workspace doc.

2. Start a new chat.

3. Paste just the essential context back in.

Bonus framing trick:

“Here’s a quick summary of what we’ve done. Please continue helping me from this point forward.”

You’ve now rebooted the chat—but kept the brainpower.

✅ Tip 9: Test Across Models (Each One Thinks Differently)

📍 Why it matters:

No one model is great at everything. Claude might write better essays. Gemini might summarize 100 pages with ease.

💡 What to do:

Copy the same prompt and test it in:

• ChatGPT (GPT-4)

• Claude (Anthropic)

• Google Gemini

• Perplexity or Mistral

• Grok (X/Twitter)

Track which gives better results for specific tasks.

“Best for Code” “Best for Creative Copy” “Best for Summarizing Big Docs”

Think of it like choosing the best screwdriver—not all screws are the same.

✅ Tip 10: Build a Prompt + Output Library

📍 Why it matters:

Great prompts + great outputs = future leverage.

💡 What to do:

1. Create a folder in Google Drive:

   • 🔹 Prompt Library

   • 🔹 Output Showcase

   • 🔹 Reusable Templates

2. Tag your best AI-generated outputs:

   • Winning email drafts

   • Clean explainer paragraphs

   • Killer call-to-actions

   • Well-structured tables or charts

When someone asks, “Do you know how to do this?” You don’t explain. You copy, paste, and share a killer example or link to your Custom GPT.

Instant hero status unlocked. 

🎯 Final Thoughts (a.k.a. Pro Tip #11)

You don’t need to “get good at computers” to get amazing results. You just need a system.

Build a workspace.Create and test your prompts.Teach your AI what matters.Use tools that work together (Docs + AI = 👊).And yeah—say please in your prompts. It really does help.

(“Please write a detailed explanation of…” tends to get richer results than barking commands.) 

❌ Skip the “thank you” unless you're using it as a segue. It just burns tokens.

💥 Want help turning these ideas into a real workflow? I offer custom 1:1 and team training sessions that show you how to build this exact system—tailored to your business, your projects, and your goals.

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